Non-Employee Research Staff Onboarding Process


To initiate on-boarding, you will need to complete a Request for Non-Employee Staff On-boarding for Research form located on My Children’s Colorado intranet page under General Administrative Forms in the Forms Center. When that form is submitted, the Non-Employee will receive an auto-e-mail with directions to complete the onboarding process.  

Once all of the items have been completed, the Non-Employee will send an e-mail to OnboardingResearch@childrenscolorado.org to schedule an orientation appointment.  At the orientation meeting, the Non-Employee will be asked to sign a Memorandum of Understanding (MOU).

Also at this meeting, the Non-Employee will be provided with their Peoplesoft number, parking instructions (if needed), and training and registration information for Epic training. If the researcher has parking through the University, then parking will not be granted in the Children's Hospital Colorado parking structures. It will be up to the Non-Employee to register for the classes that are required for their role in the institution.

The MOU will only be valid for one year and will have to be renewed for the Non-Employee to remain at Children's Hospital Colorado. If the status of the Non-Employee should change during the approval period, notify the OnboardingResearch@childrenscolorado.org so that the records can be updated as appropriate or the MOU can be modified. 

Non-Employees will be responsible for providing up-to-date training certificates in order to maintain their status at Children's Hospital Colorado. Both the Non-Employee and the Principal Investigator will receive notification of these expirations prior to any action being taken. Be prepared to allow at least 2 weeks for the on-boarding process to be completed.

As many of the departments are now reimbursing for onboarding expenses for their Non-Employees onboarding expenses, we are now able to offer an alternative payment option. 

Greenphire

The onboarding department can set up an account with Finance by emailing greenphire@childrenscolorado.org to provide funding for the Non-Employee up front. The card works like a debit card and can be loaded with the amount the department is willing to reimburse towards these expenses.

Children's Hospital Colorado Outpatient Lab

We have made arrangements with the Outpatient Lab to offer the Quantiferon testing as well as providing titers.  The advantage here is timing.  Traditional TB skin tests take approximately 3 weeks; the Quantiferon testing can be completed in about 48 hours.  These are done by requisition and billed directly to the department.  Requisitions can be requested from OnboardingResearch@childrenscolorado.org.  If a department is not reimbursing for these expenses, we are NOT able to offer this service to those individuals at this time. 

Tests are run in the Outpatient Lab on Tuesdays, Thursdays, and Fridays. Blood can be drawn M-F from 7 am – 5:30 pm or Saturday 8 am – 12 noon. An appointment is not necessary, but the individual must have a requisition for billing purposes.

  • Quantiferon/TB:  $35
  • Rubella Titer:  $5
  • Mumps Titer:  $10
  • Varicella Titer:  $10

For more information

For more on on-boarding, please contact OnboardingResearch@childrenscolorado.org or Kelé Piper, Research Compliance at kele.piper@childrenscolorado.org or 720-777-4512.

Health Certificate

Non-Employee Handbook