Children's Hospital Colorado

Effort Certification

What is Effort Certification?

Effort Certification is our means of providing assurance to sponsors that staff have met their commitments, paid or unpaid, to extramural projects and is required for all Children's Hospital Colorado employees working on sponsored projects.

What to keep in mind when filling out your Effort Certification Form:

  • Complete the form bi-weekly, on the last Friday of the pay period by 3 p.m.
  • Effort is NOT based on a 40-hour work week.
  • Effort is based on 100% of the activities for which the staff member is compensated by Children's Colorado.
  • Effort is an estimate and NOT exact.

These activities include:

  • Sponsored project activities (funded through federal, industry, foundation, society or association grants)
  • Non-sponsored activities

Form instructions:  
1. Log-In to HR Express
2. Click “Employee Self Service” tab
3. Click “Effort Certification Form” link in the “Manage my Payroll” section
4. Minimize the “Employee Self Service” side menu (Optional)
5. Employee ID will default and the form will default with the template used (cost centers) in the prior payroll. 
6. In the cost center section click on the magnifying glass icon. This will bring up a search screen.
    To add a new cost center, If necessary, click the “plus” (+) icon to add a new row).
7. Change the criteria in the Description field from “begins with” to “contains”
8. Enter Principal Investigator’s last name
9. Click “Look Up”
10. Select grant from search results.
11. Enter percentages leaving Cost Centers not worked this pay period at 0%
12. If needed, click + or - to add/subtract additional lines for additional grants/departments
13. If you would like to save or print a copy of your form, follow the instructions in the guide in the Resources Section on this web page.

Your effort must add up to 100%.  Please do not forget to include any administrative time as needed by selecting your department cost center and including a percentage for that time.

Training for Effort Certification

If you need training, please email dawn.trujillo@childrenscolorado.org.

Forms and assistance

If you need assistance with the form or how to fill it out, please feel free to contact:


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